Capture from a phone
Open a secure QR session, confirm a short-lived upload code, and capture up to 10 document photos in one batch.
SCAN-PAP + QUICKBOOKS ONLINE
AI receipt scanner for QuickBooks.
Capture receipts from your phone, files, or Gmail. Review the extracted vendor, date, category, and total, then send the approved expense and source document to QuickBooks Online.
QuickBooks Online integration available now
No card required. Review every number before it is saved.
FROM PAPERWORK TO DECISIONS
Watch one document become useful business data.
Scan-Pap reads the source, structures the fields, pauses for your review, and sends approved expense data and source proof into QuickBooks.
DOCUMENTS IN
Receipts
Invoices
Bills
Checks
Payment proof
Bank statements
Scan-Pap
Extracting
- Vendor
- Northstar Office
- Date
- 09/18/2026
- Category
- Office expense
- Total
- $248.60
Reviewed before saving
BOOKS AND REPORTING
QuickBooks OnlineApproved expense and source proof
Excel / CSVReviewed rows ready to export
AnalyticsActivity and category patterns
PredictionsAI insight from saved history
AI assists the extraction and analysis. You approve the record before it is saved or sent to QuickBooks.
MOBILE BATCH CAPTURE
A stack of receipts. One secure phone session.
Start the scan from your desktop, open the secure QR link on your phone, and photograph up to 10 documents before sending the batch. Scan-Pap reads every image into its own Pending Review record.
- Capture receipts, invoices, bills, checks, and payment proof
- Add up to 10 document photos without repeating the setup
- Review every extracted result before it becomes a transaction
Phone batch4 photos
Receipt 01JPG
Invoice 02JPG
Bill 03JPG
Payment 04JPG
Pending review4 items
Receipt 01Review
Invoice 02Review
Bill 03Review
Payment 04Review
Batch received4 photos become 4 separate review items
ONE INBOX FOR BUSINESS PAPERWORK
Documents arrive in different places. Your review process should not.
Bring the document in through the channel that is already convenient, then handle it through one consistent review workflow.
Upload files and statements
Bring in PDFs and images in batches, or use the dedicated bank statement workflow to extract rows for verification.
Capture from Gmail
Select invoice, receipt, or bill attachments from the email already open in Chrome and send only those files to Pending Review.
REVIEW BEFORE RECORD
AI does the reading. You make the accounting decision.
Scan-Pap extracts the fields that take time to retype, then gives you a clear checkpoint for the fields that matter. Correct the result, confirm the customer, and save only when the record is ready.
- Vendor or payee, document date, amount, tax, and line items
- Sale or expense type, category, tag, and source
- Confidence context and the original document beside the record
INVOICE
Office supply order
$248.60
- Vendor
- Northstar Office
- Date
- 09/18/2026
- Amount
- $248.60
- Category
- Office expense
CHROME EXTENSION AVAILABLE NOW
Move an invoice out of Gmail without downloading and re-uploading it.
Connect Inbox Capture with a private Scan-Pap token, choose the correct customer, and select the supported attachments you want to import. Each selected file goes to Pending Review with its source context.
User-initiated scanning
PDF, JPG, and PNG attachments
Session-only token storage
AFTER THE DOCUMENT IS REVIEWED
Keep the proof close to the numbers.
Reviewed documents become useful records for day-to-day bookkeeping, reconciliation, and tax preparation instead of disappearing into a downloads folder.
Transaction history
Filter sales and expenses by customer, date, category, tag, or source while keeping the supporting file attached.
Bank statement verification
Review extracted statement rows and connect supporting receipts or mark documents that are not needed.
Radar and analytics
Surface records that may still need supporting documents and see customer activity by period and category.
QuickBooks and exports
Send selected expenses and their source documents to mapped QuickBooks accounts, or create filtered PDF, Excel, and accounting CSV exports.
SOLVE THE PAPERWORK BOTTLENECK
Start with the document or workflow slowing you down.
Explore focused workflows for extraction, spreadsheet export, bookkeeping review, and CPA-ready supporting records.
Scan receipts
Extract vendor, date, tax, totals, and line items from receipt photos or PDFs.
AI receipt scanner Scan receipts to ExcelProcess invoices
Turn invoice PDFs, images, and Gmail attachments into reviewed transaction records.
AI invoice scannerExtract statement rows
Convert statement transactions into organized records and connect supporting proof.
Bank statement to ExcelOrganize client documents
Give bookkeepers and CPAs a clearer path from client paperwork to review-ready records.
For bookkeepers For CPAsBUILT FOR FINANCIAL DOCUMENTS
Useful automation, with deliberate controls.
Private accessSecure login, HTTPS, private file storage, and account-level records.
Human approvalExtracted values wait for review before becoming saved transactions.
Least-data focusPrivate identifiers detected in extracted text are masked where supported.
SEE THE WORKFLOW
Bring one document. See where it can go.
Request a focused walkthrough for your receipt, invoice, statement, or client-document process. We will show the capture, review, and reporting path that fits your work.
- For small business owners, bookkeepers, accountants, and CPAs
- QuickBooks company connection and expense-account mapping
- Free Pro access for one month when you are ready to try it
- No card required to start the trial