Review before QuickBooks
Extracted data does not bypass review. You choose which completed expense transactions are sent to the connected company.
QUICKBOOKS ONLINE INTEGRATION
Receipt scanner for QuickBooks Online.
Capture receipts and vendor invoices, review the extracted expense details, and send selected transactions to QuickBooks Online as purchases. Scan-Pap attaches the original source document when it is available.
QUICKBOOKS RECEIPT AUTOMATION
From source document to mapped QuickBooks purchase
Scan-Pap automates the repetitive movement of reviewed expense data while leaving approval, company selection, and account mapping in your control.
- 1CaptureUpload a receipt, bill, or vendor invoice from phone, file, or supported Gmail capture.
- 2ReviewConfirm the customer, vendor, date, category, and total against the source document.
- 3MapChoose the QuickBooks payment account and map each Scan-Pap category to an expense account.
- 4SendCreate the selected QuickBooks purchase and attach its source document when available.
Receipt and invoice scanner for QuickBooks expenses
Map Scan-Pap expense categories to the accounts already used by the connected QuickBooks company and select the bank or credit-card payment account.
Source proof travels with the expense
When the Scan-Pap transaction has a source file, the integration uploads that document and links it to the newly created QuickBooks purchase.
Reviewed in Scan-Pap
| Customer | Harbor Office Co. |
|---|---|
| Vendor | Office Supply Store |
| Category | Office expense |
| Payment | Visa |
| Total | $248.60 |
Created in QuickBooks
| Transaction | Purchase |
|---|---|
| Company | Connected customer company |
| Expense account | Mapped QuickBooks account |
| Payment account | Selected QuickBooks account |
| Attachment | Source receipt, when available |
One QuickBooks company per customer connection
Each Scan-Pap customer connects to a distinct QuickBooks company. The company identity comes from QuickBooks during authorization, which helps prevent expenses from being sent into the wrong books.
Designed for expense purchases
The current integration creates QuickBooks purchases from reviewed expense transactions. It does not create sales invoices, customer invoices, or QuickBooks bills.
QuickBooks receipt automation FAQ
Does Scan-Pap connect directly to QuickBooks Online?
Yes. Authorize the QuickBooks company for a Scan-Pap customer, select a payment account, and map Scan-Pap expense categories before sending transactions.
What does Scan-Pap send to QuickBooks Online?
Selected reviewed expense transactions are created as QuickBooks purchases with the vendor, date, amount, mapped expense account, and selected bank or credit-card payment account.
Can Scan-Pap attach the original receipt in QuickBooks?
Yes. When a source document is available, Scan-Pap uploads it and attaches it to the QuickBooks purchase created by the export.
Can I scan vendor invoices for QuickBooks?
Yes. Vendor invoice and bill documents can be captured and reviewed as expenses, then sent as QuickBooks purchases. The current integration does not create sales invoices or QuickBooks bills.
Do all categories need to be mapped?
The category used by an expense must be mapped before that transaction can be sent. Scan-Pap identifies a missing mapping before export so you can complete it first.